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Scholarly Communications: For Faculty

Information for the Gettysburg College community from the Scholarly Communications office at Musselman Library. Information on The Cupola (our institutional repository), open access, author rights, copyright, and more.

Benefits for Faculty Authors

"How does sharing my work in The Cupola benefit me?"

Discoverability.  Publications are indexed by Google, Google Scholar, etc, and are easily findable on the free web.

Citation impact. Works published in repositories are cited more frequently than those that reside only behind a paywall.

Permalink.  The URL of your article will never change!  Share it with anyone via your website, c.v., email, or in any way you like.  Download statistics are emailed to you monthly.

Author rights.  Publishing in The Cupola asserts your copyright ownership. Retain your right to freely and legally share your research.  [Note: copyright does NOT transfer to Gettysburg College or Musselman Library.]

Visibility.  Broadcast your research to the widest possible audience.

Grant criteria.  Publishing in The Cupola meets the data-sharing requirement of some grant-funded research (see U.S. research funder requirements from MIT). 

If your research is funded by a U.S. federal agency, you may be subject to article and/or data sharing requirements. See sharing requirements by agency.

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How Faculty Can Participate in The Cupola

Faculty should self-report all publications and professional activities using the College Authors/Faculty Notebook form. The information on this form is used by 3 offices:

  1. The Library - to make sure your work is honored at our annual College Authors Reception (typically held each March) and included in The Cupola
  2. The Provost's Office - to make sure your work is included in The Faculty Notebook
  3. The Bookstore - to stock your work for sale, if appropriate

Descriptions of all works by College authors will be included in The Cupola. When permitted by the publisher and/or copyright holder, the full content of your work will be included in The Cupola. The Library will check copyright and handle uploading. All you need to do is publish!

If you wish for your older publications to be represented in The Cupola, send us your c.v. or list of publications. We are happy to include them as copyright permits (we do not post metadata-only entries for older publications).

We are happy to include unpublished works that represent professional activity. These may include conference presentations, working papers, data, and more. A few examples of unpublished faculty work included in The Cupola:

We want exemplary Gettysburg College student work to appear in The Cupola.  Professors are our best source of information about which students are producing that work.  Please email cupola@gettysburg.edu to nominate a student (include detail about the work itself).  We will contact the student and invite her/him to upload their work. Excellent student work at any level is appropriate to include.

ImportantNo student work is published without final approval from the supervising professor.  If you wish, you may review the final upload and "approve" or "disapprove" before the library makes the work public.  If you are aware of copyright violations or issues with IRB/IACUC review, please do not approve the work.  Without your final approval, we will not publish the student's work.

As always, you can reach us at cupola@gettysburg.edu.

We are available to consult with you about author rights, copyright, open access, journal publishing, licensing, and more. Please don't hesitate to get in touch at cupola@gettysburg.edu. Our offices are in Musselman Library (rooms 15 and 16, ground floor).

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I have questions!

We can host previously published journal articles (pending permission from the copyright holder, which we will attempt to obtain) or unpublished articles. Example

When copyright permissions to post the entire work cannot be obtained, descriptive entries may be added; metadata enhances discoverability even when full content isn’t posted. Example

We can host book chapters or entire books (pending permission from the copyright holder, which we will attempt to obtain). If it is not practical to include an entire book, including the introduction in The Cupola is often desirable.

Examples: Art catalogBookBook chapterCollege history

We can host many types of video and audio files including screencasts, recorded lectures, oral history recordings, documentary films, and more. We have the capability to post the file so that users can download and play it, or to stream.

Examples: screencast, recorded lecture, oral history audio recording, student documentary film

The Cupola includes a professional-grade journal publishing platform (editorial management, workflow, peer review, reporting tools). Currently we host five journals, four of which are published by students at Gettysburg College.

We mentor and support student journal editors and reviewers as they move through the submission, review, and publishing process.

If you are interested in starting a journal or finding a new home for your current journal, please contact us.

Sharing data is good scientific practice and can meet funder requirements. We can host data in many formats and have no limit on file size. Data may be linked to research publications or stand alone. We can also assist in assigning metadata to make your data more discoverable online. Example

We host a range of images including student studio art, photographs that accompany student projects, and posters for Eisenhower Institute events. Examples: Hidden in Plain Sight, The Gettysburg Cabinet, student studio art

Scores: We host student and faculty music scores from the Sunderman Conservatory of Music. http://cupola.gettysburg.edu/student_scholarship/18/

We can host a range of files that represent conference presentations, including papers, PowerPoint slides, Prezi presentations, lecture notes, and video.

In addition, The Cupola includes conference management software, making it possible to share an entire conference program in advance and add full content later. The site then becomes an online archive of the conference.

If you would like to use The Cupola to manage your next conference, please get in touch.

Examples: student conference paper, student conference presentation screencast, student presentation at Celebration

We can host posters, including those representing student projects, X-SIG, Celebration, and conference posters. Example: international bridge course poster

All authors receive monthly readership reports, which includes download counts and some data about visitors. Watch our global readership map to get a sense of where our readers are:

Each joint author has the ability to grant a nonexclusive license to use a work without the permission of other joint authors.  The authors are responsible to each other regarding any money made, but in terms of the ability to license they all share complete rights. Of course, the copyright policies of any relevant publisher must also be followed. The Cupola policy is as follows:

  1. Any co-author can give permission for deposit.
  2. Any co-author can object and request take-down, which we will honor.
  3. In cases of disagreement, we wait for co-authors to sort it out among themselves.

Publisher's version / final pdf.  This is the final and most desirable version of your article (sometimes called "version of record" or even "offprint").  It is formatted in the style of the journal, complete with running headers/footers and with journal issue pagination.  Authors usually receive a publisher pdf from the publisher. Example of publisher's pdf

Author's accepted manuscript / Post-print / author's post-print.  This is the accepted version or "final draft" of your article, after refereeing.  It may be a Microsoft Word document.  It does not have journal pagination.  Example of an author's accepted manuscript

Pre-print.  This is your pre-refereed manuscript, as initially submitted to a publisher.  It is probably a Microsoft Word document.

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Musselman Library
Campus Box 420
300 North Washington Street
Gettysburg, PA 17325